MICE and Event Manager

Компания "Grata"

• • Building, maintaining and continual development of relationships with suppliers (hotels, transportation companies, guides, restaurants, venues etc.), negotiating best prices and deals, setting up credit agreements, raising purchase orders

  • Contracting with the suppliers for MICE products

  • Review, research and optimize the existing products as well as create new products of the company

  • Review costs of sales and net prices to ensure rate competitiveness in the market and maximize profit to the company

  • For each event/request, implements, and evaluates organization to effectively accomplish the goals and objectives of the client; manages professional/technical and support staff on both a professional and administrative basis

  • Managing the project during the preparation phase of a project and on-site, leads the project

  • Day to Day project management including all the operational tools properly

  • Responsible for the logistics part (timeline, operational planning, quality, budget, resources)

  • Participating in event debriefings, gather client feedback and market intelligence

  • Reporting to the General Director regarding project and event objectives, budgets, resource planning

  • Ensuring the profitability of the events and projects organized, managing and verifying all income and expenditure

  • Maintaining good internal communication within the event / project teams

  • Managing confirmed projects from A to Z

  • Maintaining enthusiasm and professional standards within event/project team

  • Weekly report on the project and sales activities to the Business Development Director

• • A minimum of 1 year’ experience in the travelindustry

  • Experience in planning, developing and delivering events and programmes for groups.

  • A proven track record of delivering small- and large scale projects in a service environment

  • Good knowledge of the destination – hotels and venues

  • Leadership skills

  • Good written and verbal communication – English, Russian

  • Mature and able to interact confidently with senior management

  • Ability to make decisions and to prioritize tasks, and to remain calm under stress

  • Problem solving skills

  • Ability to work both autonomously and as part of a team

  • Excellent inter-personal skills

  • Ability to motivate and coach people

  • Experience with management and operating of budgets / financial control

  • Responsible

  • Excellent personal presentation

  • Fluency in Russian and English, additional languages strongly desired

  • Good knowledge of computerized systems including word processing, spreadsheets, presentation packages and databases, preferably Word, Excel, PowerPoint

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